Clubs have previously been advised if you are holding events for or in conjunction with another organisation (third party) then we must have a third party agreement in place the third party agreement template can be found on the MNZ website – see this link.
As this is a template you must change this to suit your requirements and what you are doing at the event and what the third party is doing at the event. It is recommended that the “third party” have their own public liability insurance, that covers events including fundraising (the third party should check with their insurer motorsport is covered) as the third party may be found liable rather than the Club.
Motorcycling New Zealand must send the third party agreement to our insurer for approval, therefore it must be submitted with the permit application at least 14 days before the event. If it is not received within 14 days we may have to decline your permit application.
The most recent events that have required such agreements are Street Road Races and Trail Rides.
We have had questions around when a third party agreement should be in place, the best way to describe this is – when a third party is involved in any way- when damage at an event can be caused by a third party, this includes for example school committee being marshals at a trail ride, the school committee members marking out the track.
We are seeing our Clubs hold more and more trail rides on behalf of other organisations and we suspect this is due to the newly created “Adventure Activity Guidelines”. Clubs need to ensure that they are fully informed about the event and take control of the event when obtaining a permit on behalf of a third party, as ultimately your Club is responsible as your Club is the name on the permit.
As a Club holding events on behalf of third parties as fundraisers it is our strong recommendation that you take total control of the event, and the only part in the event for the third party is that they are the named charity and they can run the sausage sizzle. Your Club could charge the third party for setting up the event and being there on the day to run the event, all funds over and above the cost of the event would then go to the charity. This way there is no confusion with who can be found liable should something unforeseen happen and your Club will ensure that all MNZ rules and policies are followed it eliminates any grey areas.
As a Club do not feel pressured to take a permit out for any third party organisation if you do not want that responsibility or cannot provide the support to the event. We cannot stress this enough.
If in doubt please contact the MNZ office and we can talk this through with you further.
Permit application forms have been updated to include all new information, please see the new forms, all Clubs will be sent a supply of new forms by way of post, please destroy your existing forms and replace them with the new forms you are to receive.